Virtual Assistant to the Accountant (Bookkeeper)

Job Title:VirtualAssistant to the Accountant

Client type : Australia based air conditioning and refrigeration services
Rate:$7AUD/hour

Type:Fulltime; 40 hours per week

PositionOverview

We areseeking a highly organised and detail-oriented Virtual Assistant to theAccountant to provide administrative and bookkeeping support to our newlyappointed in-house Accountant.
This role is not responsible for the overall management of the accountingfunction. Instead, the successful candidate will assist the Accountant withprocessing transactions, maintaining records, preparing reports, and completingcompliance-related tasks across a diverse group of entities, including:

• Electrical contracting businesses
  
• Cabinetry and joinery businesses
  
• Property investment entities
  
• Property development entities
  
• Other related trading and investment structures
  

Theideal candidate will have strong bookkeeping skills, experience with Australianaccounting requirements, and the ability to work accurately across multipleentities.

KeyResponsibilities:

BookkeepingSupport

• Enter supplier bills, invoices, and receipts into the accounting system.
  
• Assist with accounts payable and accounts receivable processing.
  
• Perform bank, credit card, and loan reconciliations.
  
• Maintain supporting schedules and reconcile balance sheet accounts.
  
• Process and reconcile intercompany transactions.
  
• Assist with maintaining fixed asset registers.
  

ComplianceAssistance

• Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant.
  
• Reconcile GST, PAYG withholding, and superannuation accounts.
  
• Compile supporting documentation for tax and compliance lodgements.
  

ReportingSupport

• Assist with preparation of monthly management reports, including:
  
• Profit & Loss Statements
  
• Balance Sheets
  
• Cash Flow Reports
  
• Budget vs Actual Reports
  
• Prepare schedules and working papers for the Accountant’s review.
  
• Assist with variance analysis and reporting.
  

Budgeting& Forecasting Assistance

• Update budget templates with actual results.
  
• Maintain cash flow forecast spreadsheets.
  
• Assist with project feasibility and development cost tracking.
  

AdministrativeSupport

• Maintain organised digital filing systems for financial records.
  
• Monitor finance inboxes and collate information requests.
  
• Prepare payment runs for approval.
  
• Assist with document collection for auditors, bankers, and external accountants.
  
• Help document accounting procedures and internal processes.
  

Property& Development Support

• Enter and categorise project-related expenses.
  
• Assist with job costing and tracking development expenditures.
  
• Reconcile loan drawdowns and interest schedules.
  

RequiredSkills & Experience

Essential

• 2+ years’ experience in bookkeeping, accounting support, or finance administration.
  
• Strong understanding of Australian GST and BAS requirements.
  
• Experience using Xero.
  
• Proficiency in Microsoft Excel and/or Google Sheets.
  
• High attention to detail and accuracy.
  
• Strong organisational and time management skills.
  
• Ability to follow instructions and work collaboratively with the Accountant.
  
• Excellent written and verbal English communication skills.
  

Desirable

• Experience in construction, trades, or property-related businesses.
  
• Familiarity with intercompany accounting.
  
• Exposure to budgeting and management reporting.
  
• Accounting or bookkeeping qualifications.
  

KeyPerformance Indicators (KPIs)

• Transactions processed accurately and on time.
  
• Reconciliations completed within agreed deadlines.
  
• Supporting schedules maintained and up to date.
  
• Compliance workpapers prepared accurately for review.
  
• Efficient and responsive support to the Accountant.
  

Originally posted on Himalayas