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Why this grade This listing scored 18/100, which is an F. It lost the most ground on pay transparency. See the breakdown
- Description depth 20 / 20 How much the posting actually says about the work, measured in characters of real text.
- Remote clarity 8 / 15 Whether "remote" means anywhere, or is quietly restricted to one country.
- Corroboration 5 / 10 Whether more than one source carries this listing.
- Role specificity 0 / 10 Whether the listing is tagged well enough to tell what the role actually is.
- Freshness 0 / 15 How recently it was posted. Older postings are likelier to be filled or abandoned.
- Pay transparency 0 / 25 A published salary range, worth more than any other single factor because it is what a candidate cannot find out without applying.
-15 Ghost-job penalty — Deducted for signals that this posting may not be a real, currently-open role — staleness, repeated relisting, or talent-pool language.
Every figure above is arithmetic over the posting itself — its salary field, its text, its age, its tags and how many sources carry it. How the grades work →
VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. You will be the primary gatekeeper for communications, the architect of client onboarding, and the manager of our digital content and sales systems. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.
Responsibilities
- Proven experience with email and calendar management
- Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
- Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
- Lead the onboarding process for new clients and pull together high-impact presentations for meetings
- Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
- Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely
- Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data
Requirements
- Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
- Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
- Advanced knowledge of ActiveCampaign, Asana, and Google Drive
- Strong Excel/Sheets knowledge and data exposure
- Highly proficient in using AI tools to increase efficiency and speed
- High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions
Benefits
- Work From Home
- Performance Bonus
Originally posted on Himalayas
Apply for this role Opens himalayas.app — the link as listed; we have not yet verified it is the employer's own page
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Where this listing came from
- 07 Jul 2026 Himalayas first sighting
Seen on 1 board over 0 days.