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Executive Assistant

What it officially is

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

O*NET, US Department of Labor · classified as “Executive Secretaries and Executive Administrative Assistants”

What the work involves

  • Manage and maintain executives' schedules. 141% of people in this occupation report doing this
  • Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. 141% of people in this occupation report doing this
  • Answer phone calls and direct calls to appropriate parties or take messages. 141% of people in this occupation report doing this
  • Prepare responses to correspondence containing routine inquiries. 141% of people in this occupation report doing this
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. 141% of people in this occupation report doing this
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. 141% of people in this occupation report doing this
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. 141% of people in this occupation report doing this
  • Provide clerical support to other departments. 141% of people in this occupation report doing this
  • Attend meetings to record minutes. 141% of people in this occupation report doing this
  • Make travel arrangements for executives. 140% of people in this occupation report doing this
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. 140% of people in this occupation report doing this
  • Open, sort, and distribute incoming correspondence, including faxes and email. 140% of people in this occupation report doing this
  • Greet visitors and determine whether they should be given access to specific individuals. 140% of people in this occupation report doing this
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. 140% of people in this occupation report doing this

What employers actually ask for

Counted from listings on this board. Each line shows how many of that tier's listings for this role carried it — the denominator is the point.

Large employers

  • project management experience 2 of 3
  • experience in operations and executive support 2 of 3
  • travel industry experience 2 of 3
  • event related experience 2 of 3

Only one tier has enough listings for this role to count from. A share measured over fewer than three listings is not a measurement, so it is not shown.

What they call it

Large employers

  • Executive Assistant / Corporate Administrator Canonical
  • Executive Assistant / Corporate Administrator Canonical Ltd.
  • Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs

Startups

  • Founder’s Office - Intern Cityfurnish

Tools the occupation uses

Accounting software Accounting software
Calendar and scheduling software Appointment scheduling software, Calendar and scheduling software
Cloud-based data access and sharing software Google Drive, Dropbox
Customer relationship management CRM software Customer relationship management CRM software, Blackbaud The Raiser's Edge
Data base user interface and query software Airtable, FileMaker Pro, Database software
Desktop communications software Eko

How well this role is advertised

70listings reviewed
59/100median HR-standards score
82/100median title accuracy

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Official definitions and responsibilities come from public occupational records — O*NET (US Department of Labor) and ESCO (European Commission). The employer half is counted from listings on this board and shown with its denominator. Nothing on this page is written by a language model: the measured half is arithmetic over real postings, and the official half is quoted.

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