Corporate Secretary Executive - Hong Kong Clients - Remote

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.

We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

1. Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations
2. Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service
3. FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 600 staff with an intact startup mindset.

We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia.

Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Asia-Pacific.

Requirements

We are looking for an Corporate Secretary Executive that is excited about the below Mission and Outcome.

Mission: Based in Malaysia , the Company Secretary Executive will play a pivotal role in delivering exceptional corporate services to our clients.

Outcome: The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work.

Key Responsibilities:

• Manage company incorporations: Handle new company setups, including private limited companies, sole proprietorships, and partnerships.
• Coordinate transitions: Manage the transfer of corporate secretarial appointments for existing companies.
• Draft statutory documentation: Prepare and draft essential statutory documents, including AGMs, EGMs, and Board Resolutions.
• Maintain corporate records: Update and maintain minute books, statutory registers, and internal databases.
• Track compliance timelines: Actively monitor and manage statutory deadlines for all assigned clients.
• Support Hong Kong entities: Facilitate company incorporations, annual returns, and corporate changes for Hong Kong companies in strict accordance with the Hong Kong Companies Ordinance.
• Ensure regulatory compliance: Maintain strict adherence to corporate governance standards and regulatory requirements to safeguard our clients' interests.
• Deliver exceptional client service: Provide guidance and support to clients, fostering strong, long-term relationships.
• Collaborate internally: Work closely with cross-functional internal teams to align operations with the company's strategic goals and maintain an efficient work environment.
• Handle operational tasks: Execute other corporate or ad-hoc administrative duties as assigned by the management team.

Requirements:

• Experience: 1–3 years of relevant professional experience, ideally within Corporate Secretarial, Legal Compliance, or Corporate Administration functions.
• Regional Portfolio: Prior hands-on experience managing Hong Kong entities and working knowledge of the Hong Kong Companies Ordinance is required.
• Language Proficiency: Full fluency in English and either Cantonese or Mandarin (both written and spoken) is required to successfully support our regional client portfolio.

• Technical & Compliance Skills: Prior exposure to drafting basic corporate documentation (such as resolutions or minutes) and tracking regulatory deadlines.
• Operational Execution: Strong organizational skills with a high attention to detail and accuracy in documentation.
• Adaptability: Ability to thrive and maintain accuracy in a fast-paced, high-growth environment.
• ICSA qualification or GradCG status is highly preferred, though not required.

The Interview Process:

The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish.

Whether the interviews are held over video call or in person will depend on your location and the role.

One-way Video Interview

Shortlisted candidates will be invited to complete a one-way video interview. This allows us to better understand your skills and experience early in the process and ensures a streamlined experience for all applicants.

TA Screen

A ~30 minute video call with a member of Talent Acquisition team to discuss your application and get a better understanding of your experience and expectations for the role.

Technical assessment

A ~45 minute chat with a member of hiring manager, where they will dive into some of your recent work situations to understand how you think and work.

Soft-skills assessment

A ~45-minute conversation with a member of our leadership team, focused on exploring your culture fit.

Reference verification

Prior to final offer confirmation, we will conduct one professional reference check with your recent direct manager or supervisor. To keep the process moving smoothly, this step may be initiated during the final interview stages.

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Requirement for background screening

Please be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role.

This may include using external vendors to verify the below:

• Your education
• Any criminal history
• Any political exposure
• Any bankruptcy or adverse credit history

We will ask for your consent before conducting these checks. Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation.

By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates, found at sleek.com.

Benefits

Some other great things about working at Sleek…

Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment.

Flexibility: You’ll be able to work from home 5 days per week. If you need to start early or start late to cater to your family or other needs, we don’t mind, so long as you get your work done and proactively communicate. You can also work fully remote from anywhere in the world for 1 month each year

Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules. Certain staff at Sleek are also eligible for our employee share ownership plan and can share in the upside of our stellar growth trajectory as we work toward listing on a prominent stock exchange in the Asia Pacific region.

Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.

Sleek is also a proudly certified B Corp. Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy.

Originally posted on Himalayas